I am definitely a “last minute” kind of person – I tend to procrastinate and then finish projects just in time. I think it comes being a Questioner (of Gretchen Rubin’s four tendencies). I like to keep asking questions, wanting to have to have all the information in place perfectly before I can start a project. I used to wait until we had staged every scene in an opera to start my show running paperwork, thinking that I wanted the complete picture of the show before starting. I’ve come to realize, though, that I don’t need to have everything in place to start my paperwork- I can start my paperwork with what I know and – gasp!- adjust when things change in rehearsal.
Two things I read recently have shifted my thinking of waiting til the last minute to finish things.
The first was a recent post by Seth Godin. I really love how Godin can distill ideas down to their essence, and one of his recent posts really was an “Aha moment” me:
The second was on a blog Headset Chatter, written by a stage manager Karen Parlato. In their FAQ they answer a question about dealing with deadlines:
I like to do things right away. Stage management is all about juggling many balls. I like to get the ball out of my hands as quickly as possible so it’s over and done and I can move on to others without losing track of anything.
These two ideas really shifted my framing about workload and deadlines. I didn’t used to see the value of finishing things early, wanting my work to be as accurate and finessed as possible before distributing it. And even when I did start projects with plenty of time to spare, I found myself still working up til the deadline because I wanted to fuss and adjust and re-phrase. The work was done, but I was not done with it.
For example paperwork for backstage – all the information for the stage crew will be in the paperwork, but I continue to make slight adjustments in fits of self doubt – maybe if I adjust this margin, the crew notes will be clearer to read. Maybe if I write Stage Left rather than just SL it will be less confusing. Maybe if I put this picture just this way or that it will be clearer how the tea try is to be laid out of for the singer. The possibilities are infinite.
But my time is not infinite.
Godin’s and Parlato’s posts, helped me realize that finishing something early is not an excuse to keep futzing with it – the value of finishing something early is that that it gets it off my plate and pushes it to other people so that they can start to do their jobs. Holding on to something does not diminish my to do list. Getting things done just in the nick of time is not necessarily a virtue.
I really like Godin’s idea that those last sixty seconds can be a moment of peace before submitting something, time to savor and enjoy completing a task. It goes hand in hand with the idea that “Finished is better than perfect.” Sometimes as I endlessly change margins and adjust image sizes, I just need to tell myself to stop, and just be done so that I can celebrate having planned an executed something well.